Saving Presentations

Understand how to save PowerPoint presentations, including using the PowerPoint save as PDF function, in this free lesson.

Sharing presentations

PowerPoint makes it easy to share and collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a presentation from PowerPoint, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.

In order to share a presentation, it must first be saved to your OneDrive.

To share a presentation:

  1. Click the File tab to access Backstage view, then click Share.
    Clicking Share
  2. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a presentation.

edit hotspots

Present Online

From here, you can share your presentation online as a live presentation. PowerPoint will generate a link that others can open in their web browser.