Text Basics

Learn how to cut, copy, paste, and format text, including using a PowerPoint text box, for strong PowerPoint presentations.

Introduction

If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, and format text.

Optional: Download our practice presentation.

Watch the video below to learn more about the basics of working with text in PowerPoint.


To select text:

Before you can move or arrange text, you'll need to select it.

Copying and moving text

PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text.

To copy and paste text:

  1. Select the text you want to copy, then click the Copy command on the Home tab.
  2. Place the insertion point where you want the text to appear.
  3. Click the Paste command on the Home tab.
  4. The copied text will appear.

To cut and paste text:

  1. Select the text you want to move, then click the Cut command.
  2. Place the insertion point where you want the text to appear, then click the Paste command.
  3. The text will appear in the new location.

You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.

To drag and drop text:

  1. Select the text you want to move, then click and drag the text to the desired location.
  2. The text will appear in the new location.

Formatting and aligning text

Formatted text can draw your audience's attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting your text, including size and color. You can also adjust the alignment of the text to change how it is displayed on the slide.

Click the buttons in the interactive below to learn about the different commands in the Font and Paragraph groups.

edit hotspots

Align Text

You can use these commands to align your text at the top, middle, or bottom of a placeholder or text box.


Challenge!


  1. Open our practice presentation.
  2. Select slide 4.
  3. Use cut and paste or drag and drop to move the text Lower blood pressure between Companionship and Social opportunities.
  4. Select the list of benefits and add italics.
  5. Select the text Did you Know?, remove the boldface, and change the size to 36pt.
  6. When you're finished, your slide should look like this:
    Text Basics Challenge