Learn more about the PowerPoint XP window so you can comfortably use this presentation software.
Microsoft PowerPoint XP, part of the Office XP suite, is a presentation graphics application. A presentation is a combination of slides, handouts, notes, and outlines all in one file. You can add text, graphics, photos, clip art, sound, and video to your slides. PowerPoint 2002 can help you present a topic at work, home, or school.
The PowerPoint window has toolbars and panes to help you quickly create presentations. Most of the toolbars are common in Office applications but may feature options unique to PowerPoint.
PowerPoint XP has a new default Normal view called the Tri-pane view. This view, which opens when you launch PowerPoint, allows you to see multiple parts of a presentation at once.
One of the other noticeable changes between PowerPoint 2000 and PowerPoint 2002 is the task pane. Located on the right side of the computer screen, this pane allows you to select tasks in different categories and lets you quickly enhance your slides in a few steps. You'll learn more about the task pane later in this lesson.
Also new in PowerPoint 2002 are the Outline and Slides tabbed panes. Click the tabs on the left side of the screen to view an outline or slide of your presentation. The tabs render differently based on the size of the pane.
You can show or hide PowerPoint's toolbars. Click the View menu and choose Toolbar. Decide which ones you want to show or hide.
The view buttons at the bottom-left corner of the screen allow for three slide views: Normal view, Slide Sorter view, and Slide Show view.
The view buttons can be useful as you prepare your presentation. They control the way slides are displayed on the screen. Click a view button to see a different view.
Normal view contains the Outline and Slides tabbed panes on the left, the Slide pane in the center, and the task pane on the right.
Outline view shows the text of your presentation for easy editing, while Slides view shows text and graphics of the slide you're working on. Click the tabs to switch between the two views. Under the center slide area is a place for notes.
You can hide or show the different panes in Normal view. To hide the task pane, click the View menu and choose Task Pane. (The View menu also allows you to choose other views). To hide the Outline and Slides tabbed panes, click the X to the left of the Slides tab.
Here are some other views that may be useful as you create your presentations:
Slide Sorter view lets you see small versions of all the slides you have created. You can delete, copy, and move slides in this view.
Slide Show view lets you see your presentation electronically as it will appear to an audience.
The PowerPoint XP task pane replaces the dialog boxes used in PowerPoint 2000. The down-pointing arrow in the top-right corner of the pane allows you to select different menus and tools. By default, the task pane appears when PowerPoint XP is launched.
The Slide Layout and Slide Design panes within the task pane help organize layouts, design templates, and color schemes. When you select a design option, your slides are quickly updated with the new look.
You can view the Slide Layout and Slide Design panes by clicking on the down-pointing arrow next to New Presentation in the task pane.
Select Slide Layout or Slide Design (Design Templates, Color Schemes, and Animation Schemes). You'll learn more about using these panes later in this course.
If you do not see the task pane on the right side of the PowerPoint window, you can easily access it.
You can hide or view the task pane by clicking ViewTask Pane.
PowerPoint XP's menu bar operates differently than the one in PowerPoint 2000. The menu initially displays commands you use most frequently. To view infrequently used commands, you use drop-down menus.
Notice that some menus have black arrows to the right. Slide you mouse pointer over the arrow to view more options.