Preparing Your Resume for the Internet

If you're submitting your resume online it's important to do it correctly. Learn all about online resume submission here.


Access 2007

A majority of job hunting is now conducted online, which means you need to understand the rules and strategies for emailing and posting your resume on the Internet. Protecting your identity and making sure your resume gets through online are two important concerns for job seekers. After all, you have spent a lot of time preparing your resume, so you want to make sure it is effectively received by potential employers without having to sacrifice your privacy.

In this lesson, you will learn how to format a resume for privacy and online posting. You will also learn rules and strategies for effective emailing to potential employers.

Emailing your resume

Because most correspondence with potential employers is now conducted by email, it is important for you to understand how to send your resume online. With some jobs, you can simply attach your resume to the email. However, some companies and hiring managers avoid attachments from untrusted sources due to the possibility of obtaining viruses from the attachment.

So how do you send your resume via email?

The job posting will usually give instructions for submitting your resume. If attachments are not allowed, you'll need to create a plain-text version of your resume and copy and paste it into the body of your email. We will show you how to do this on the following pages.

Sample Email

Additional tips for emailing your resume:

Creating a plain-text resume

As most job hunting is now conducted online, you will need to create a plain-text resume for emailing and/or online posting. A plain-text resume contains no formatting other than line breaks and is ready to copy and paste into email message body windows, online forms, or text fields.

To copy your resume text into a simple text editor:

  1. Spell check and Save your resume in Microsoft Word (or your word processing program).
  2. Open a simple text editor like Notepad on the PC or TextEdit on the Mac.
  3. Return to your Microsoft Word resume. Press Ctrl+A to highlight your resume text. (If you're not used to using keyboard shortcuts, you can take a look at our Keyboard Shortcuts lesson.)
  4. Press Ctrl+C to copy the text. Move to the simple text editor and press Ctrl+V to copy your resume into the text editor.
  5. Click FileSave As and name and save your plain-text document (yournameresume.txt).

Please note that a plain-text resume should not replace a nicely formatted resume created with a word processing program. Once you have made direct contact with a potential employer, a hiring manager will likely want a copy of your formatted version.

Additional resume formatting tips

Formatting a plain-text resume

Once you have created a plain-text resume, you will need to format it to create a clean, readable appearance. You will see that all formatting (bold, bullets, font size) has been eliminated. Below are examples of how you can use your keyboard to create new formatting for your plain-text resume.

Check out a sample Plain-Text Resume.