Save and Save As

Save Microsoft Word 2000 documents to your computer, and learn the difference between the Save and Save As commands.

Introduction

By the end of this lesson, you should be able to:

  • Use Save
  • Use Save As

Saving a new file

To save a file for the first time (first method):

Important pointChoose FileactionSave from the menu bar (Ctrl+S).

save menu


To save a file for the first time (second method):

Important pointClick the Save button save button on the Standard toolbar.

save toolbar

Using Save As

After choosing Save using one of the two methods described on the previous page, the Save As dialog box appears.

save as dialog box

To specify a file location:

  • Open the Save In: drop-down list.
  • Choose where you want to save the file.
  • Name your file in the File name: box.
  • Click OK.

If you do not choose a file name, Word assigns a file name for you. It assigns the first line of text in your document, unless you give it a different name when prompted in the File name box.

If you do not specify a file location, Office uses the My Documents folder as the default location. If you can't find a file, check My Documents.

After naming and saving a file once:

  • Click the Save button save button on the Standard toolbar.

    OR
  • Go to the File menu and choose Save. You will not get a Save As dialog box again.

Saving a file under a new name

Let's say you want to edit or revise a document but still want to keep the original. Rather than start from scratch, open the old file, use Save As to save it under a new name, then edit the new document while leaving the original untouched.

To save your document under a different name:

  • Choose FileactionSave As from the menu bar.
  • The Save As dialog appears.
  • Type a new name for your file in the File name: box.
  • Click Save.

Important: Choose Save As to rename a document. Be careful not to overwrite your original file.

Challenge!

  • Open an existing file.
  • Make changes to the file.
  • Using Save As, save the file under a new name.