Spell and Grammar Check

Using spell check in Word can prevent errors from appearing. Use the Word spell check function to produce error-free Word documents.

Introduction

By the end of this lesson, you should be able to:

  • Use the spelling and grammar check

Using the spelling and grammar check

As you type, Word immediately calls attention to your spelling and grammar errors. It puts a green wavy line under possible grammar mistakes, and a red wavy line under possible spelling mistakes.

By default, Word checks the grammar in a document at the same time it corrects the spelling. You can ignore the wavy lines and keep typing, correct your mistakes as you type, or add the marked word to Word's dictionary.

Checking spelling as you type

Word puts a red wavy line under possible spelling mistakes.

Spelling errors

To check spelling as you type:

Spelling corrections

  • Hover your I-beam over the misspelled word and right-click.
  • A shortcut menu displays the following options: boldfaced suggested spellings, Ignore All, Add, or Spelling.
    • Select the boldfaced suggestion to replace the incorrectly spelled word in the document.
    • Select Ignore All, and Word bypasses all future instances of this spelling in the document.
    • Select Add, and Word adds the underlined word to the dictionary so it won't be flagged as an error in any other document you create.
  • If you select spelling, the Spelling and Grammar dialog box appears.

To check grammar as you type:

  • Hover your I-beam over the grammatical mistake and right-click.
  • A shortcut menu displays some options.
  • Choose one of the following options, depending on what you think of Word's suggestions:
    • Click a boldfaced suggestion.
    • Click Ignore.
    • Click Grammar.
  • If you click Grammar, a Grammar dialog box appears.

The Spelling and Grammar dialog box:

spelling and grammar dialog box

To use the Spelling and Grammar dialog box:

  • Choose one of the following options, depending on what you think of Word's suggestions:
    • Click Ignore.
    • Click Ignore Rule.
    • Click a suggestion displayed in the Suggestions list box and click Change.

Important pointIf the red and green wavy lines distract you, you can turn them off.

  • Choose ToolsactionOptions from the menu bar. The Options dialog box appears.
  • Click the Spelling and Grammar tab.
  • Click the Check Spelling as You Type or Check Grammar as You Type so the text box is empty.
  • Click OK.

Correcting spelling and grammar in an entire document

If you want, you can wait until you've finished working on a document to check spelling and grammar.

To access the Spelling and Grammar feature:

  • Choose ToolsactionSpelling and Grammar from the menu bar.

    OR
  • Click the Spell check button on the Standard toolbar. Spell check button

    OR
  • Press F7.

If you see spelling corrections needed in the lower-right of the Status bar, you know you have mistakes to correct.

As you type, a check mark moves from page to page on the book icon. When you stop typing, a red check mark remains, telling you no spelling errors were detected by automatic spell checking. spell check OK

If an X appears on the book icon, it indicates that mistakes exist in your document.

Did you know?

Important point It's always a good idea to run the spelling and grammar check when you complete a document. Always proofread your work.

Important pointThe Spelling and Grammar tool compares the words in your document with the words in the Word for Windows dictionary.

Important pointProper nouns and other words not in Word's dictionary are identified as mistakes.