Headers and Footers

In Word headers and footers can keep pages organized and can give Word documents a more professional look.

Introduction

By the end of this lesson, you should be able to:

  • Insert headers and footers on a page
  • Delete headers and footers from a page

Inserting headers and footers

The header and footer usually contain title and author information, dates, and page numbers. The header appears at the top of the page, while the footer appears at the bottom of the page.

To insert a header and footer:

Header Example

AND

Footer Example

The Header and Footer toolbar

The Header and Footer toolbar contains buttons that can help you automatically enter important information in your header and footers.

Some of the useful features located on the Header and Footer Toolbar are:

  • Insert Auto-Text: This drop-down menu shows commonly used header and footer information, including, author, page number, and date.
  • Insert Page Numbers: This feature inserts page numbers.
  • Insert Number of Pages: This inserts the number of pages in the entire document.
  • Format Page Number: This opens the Page Number Format dialog box so you can format your page number in the header and footer.
  • Insert Date.
  • Insert Time.
  • Page Setup: This opens the Page Setup dialog box so you can adjust the location of the header and footer.
  • Switch between Header and Footer: This allows you to jump quickly between the header and footer on a page.
  • Close: This closes the Header and Footer toolbar.

Header and Footer Toolbar

Deleting headers and footers

If you choose to delete your header or footer, Word will automatically delete the header or footer within the entire document.

To delete the header or footer:

  • Click View on the menu bar.
  • Select Header and Footer.
  • Highlight the text within the header or footer (whichever text you would like to delete).
  • Press Delete. The text is now removed.
  • Click Close.

CompleteYou can delete the header and footer on just the first page of the document by choosing File and then Page Setup. In the Page Setup dialog box, choose the Layout Tab and place a check mark next to Different First Page under Headers and Footers, then click OK.

Challenge!

  • Open your document.
  • Type your name into the header.
  • Modify the text in your header so it is 10-point Times New Roman.
  • Put the date and time in the footer.
  • Modify the text in your footer so it is 10-point Times New Roman.
  • Save and close the document.