Text Boxes

Text boxes in Word are used to draw attention to specific text. Use a Word text box to add definition and make it stand out.

Introduction

By the end of the lesson, you should be able to:

  • Create a text box
  • Move and resize a text box

Creating a text box

Placing text inside of a text box helps focus the reader's eye on the page content. Newsletters, flyers, reports, announcements, school projects, and other types of publications often use Word's text box feature.

Text boxes can be formatted with shadings, color, borders, and graphics, making for an impressive display of your Word skills.

To create a text box:

  • Click Insert on the menu bar.
  • Select Text Box from the menu list.
  • The mouse pointer becomes a crosshair crosshair, and a drawing canvas appears.
  • Place your insertion point where you want your text box.
  • Left click and drag the text box until it is the appropriate size. Release the left mouse button when ready.
  • The text box will by default contain a white background color and a thin black border.

Text Box

Note: When you create a text box in Word 2003, the drawing canvas appears by default. The canvas helps you arrange and resize the objects you are working with.

To insert text into the text box:

  • Click once inside the text box.
  • The box is selected, and a blinking insertion point appears inside the box.
  • Begin typing.
  • Format text (change font, font size, and style) in the usual manner. (Select text first, and make changes later.)

Moving and resizing text boxes

To resize a text box:

  • Click once on one of the box's borders. The box is now highlighted.

Highlighted Text Box

  • Sizing handles (small circles) appear. Hover the mouse pointer over any of the sizing handles (small circles) until it turns into a diagonally pointing arrow.

Text Box Sizing Handles

  • Click and drag the sizing handle until the box is the desired size.

To move a text box:

  • Click once on the text box's border.
  • Hover your mouse pointer over the border until it becomes a crosshair with arrows.
  • Using this crosshair, click and drag the box until it is in the desired location.

Moving a Text Box

The Format Text Box dialog box

As mentioned earlier, the default for the text box in Word is a white background with a thin, black border. Using the Format Text Box dialog box, you can choose different fill colors and lines, as well as size and layout.

Format Text Dialog Box

To use the Format Text Box dialog box:

  • Double-click a text box border. The Format Text Box dialog box appears.

OR

  • Right-click the text box border and select Format Text Box. The Format Text Box dialog box appears.

To access the text box feature from the Drawing toolbar:

  • Click View on the menu bar.
  • Select Toolbar and then Drawing from the cascading menu. The Drawing toolbar appears at the bottom of your document.
  • Click the Text box button Text Box Button. Don't confuse this button with the Rectangle button. You cannot insert text using the Rectangle button.

    Drawing Tool Bar

  • The Format Text Box dialog box offers you several tabs to choose from:
    • Color and Lines: Fill text box with color and define the border colors, styles, and weight
    • Size: Define a specific size
    • Layout: Text wrap and alignment
    • Text Box: Internal margins

Challenge!

  • Open your document.
  • Insert a text box or text boxes with the information you want to display on your flyer or newsletter.
  • Make decisions about your text box.
    • Do you want the line to be visible?
    • If so, what color do you want the line?
    • What type of line style do you want?
  • Try to create text boxes that look similar to the ones displayed below, as well as creating your own.
  • Practice using different font styles and sizes within the text boxes you create.

Examples of Boxes

  • Save and close the document.
Note: If you are unsure what you would like for your flyer or newsletter, try several options. Remember, you can always click the Undo feature if you change your mind.