Working with Pictures

Adding pictures in Word documents can illustrate important information. Learn all about using this feature in this free lesson.

Introduction

By the end of this lesson, you should be able to:

  • Insert pictures
  • Edit pictures

Inserting Clip Art

Word comes bundled with hundreds of Clip Art images that are copyright free and available for your personal use. The Clip Art images that are available through Word cover many different categories and can really help enhance your pages. If you have never inserted Clip Art before, Word will ask if you would like to catalog all of the available resources (Clip Art, sound, and video files) on your computer. It is a good idea to go ahead and catalog all of these free resources.

To insert Clip Art:

  • Place the insertion point where you want to insert Clip Art.
  • Click Insert on the menu bar.
  • Select Picture and then Clip Art from the cascading menu. The Insert Clip Art menu opens on the task pane.
  • Type a keyword in the Search Text: field.
  • Click Search.

AND

  • Specify your search by using the Other Search Options.
    • Search in: This specifies where Word will search for Clip Art. As long as the check box for Everywhere is checked, Word will search through All Collections.
    • Results should be: This specifies what type of file Word will search for (video, audio, photographs, or Clip Art). As long as the check box for All Media Types is checked, Word will search through All Media Files.
  • Double-click the Clip Art or picture to add to the document.

Searching for Clip Art

CompleteTo change your Search For text: Click the Modify button below the Clip Art results Modify Button .

CompleteTo preview video and sound clips, click the appropriate tab, then click the Play button to preview the file.

To delete a picture:

  • Select the image (click on it).
  • Press the Delete key on your keyboard.

Inserting pictures from your computer

A picture doesn't have to be in the Clip Gallery in order for you to insert it into your document. The Clip Gallery is just an easy place to store clips you want to use again and again.

To insert a picture that is not in the Clip Gallery:

  • Click Insert from the menu bar.
  • Select Picture and From File from the cascading menu. The Insert Picture dialog box opens.
  • Locate and select the file to insert the selected picture into your document.

Inserting a Picture from File

Moving clips

Once you have inserted a graphic into your document, you can reposition it until it is in the appropriate location.

By default, when a picture is imported into Word, it is aligned to the left margin. However, just as you would with text, you can change the alignment so the graphic is right-aligned or centered. You can also drag the image anywhere on the page.

To move a clip:

  • Select the clip.
  • Use your mouse to drag a selected clip to any position on the page.
  • The I-beam turns into a white pointer with a little box under it as you move the picture.

OR

  • Use the Alignment buttons on the Formatting toolbar.

Moving Clip Art

Sizing handles

You have two options when sizing your graphics. If it is important to maintain proportions, which will prevent the image from looking skewed, you should use the corner handles to resize the image. If you do not need to maintain the graphic's proportions, you can use the top, bottom, or side handles.

Changing size while maintaining proportions:

  • Click the image you want to resize.
  • Place the cursor over one of the corner handles. The cursor will change into a double-headed arrow.
  • Drag the handles until the image is the size you need.

Pencil Graphics

CompleteTo keep the center of an object in the same place, hold down the CTRL key while dragging the mouse.

Changing size while not maintaining proportions:

If any of the middle handles are dragged (top, bottom, right, or left handles), only the height and width changes, thus changing the proportion, or scale, of the picture.

Skewed Pencil Graphics

CompleteBe careful: Using only the sizing handle can make your pictures blurry and distorted.

Changing the appearance of your pictures

Sometimes you may need to adjust the sizing of your pictures as well as the brightness. You can adjust your picture using the Picture toolbar.

To use the Picture toolbar:

  • Right-click the picture.
  • Choose Show Picture toolbar from the shortcut menu.

CompleteCrop, Recolor Object, and Set Transparent Color buttons are used with areas of the picture. All other buttons affect the entire picture.

Picture Toolbar

Name of button:

Use it to:

Insert picture from file. Insert Picture from File Insert another picture
Image Color Color Automatic, Grayscale, Black & White, or Watermark
More Contrast More Contrast Increase color intensity
Less contrast Less Contrast Decrease color intensity
More brightness More Brightness Add white to lighten all colors
Less brightness Less Brightness Add black to darken the color
Crop Crop Cut the sides of an image
Crop Rotate Left Each click turns the image by 90 degrees to the left
Line style Line Style Customize the border of an image
Compress Pictures Compress Pictures Change the resolution of an image
Text wrap. Text Wrap Set how text wraps around the image
Format Picture Format Picture Displays the Format Picture dialog box
Set transparant color. Set Transparant Color Use eyedropper to make areas of the picture transparent
Reset picture. Reset Picture Return picture to original format

Challenge!

Does your flyer or newsletter look the way you want it to? It probably does not look quite like you imagined. You should take the time now to move around the symbols, text boxes, tables, and columns, and add any new components you would like. The more you practice, the easier it becomes.