Using Mail Merge

In Word Mail Merge is a powerful feature. With Mail Merge Word documents can be used to produce letters, labels, envelopes, and more.


Mail Merge Mail Merge is a useful tool that will allow you to easily produce multiple letters, labels, envelopes, and more using information stored in a list, database, or spreadsheet. In this lesson, you will learn how to use the Mail Merge Wizard to create a data source and a form letter, and explore other wizard features. Additionally, you will learn how to use the Ribbon commands to access Mail Merge tools outside of the wizard.

Mail Merge

To use Mail Merge:

Mail Merge

The Mail Merge task pane appears and will guide you through the six main steps to complete a merge. You will have several decisions to make during the process. The following is an example of how to create a form letter and merge the letter with a data list.

Steps 1-3

Steps 4-6

To insert recipient data from the list:

Merge Fields

The Mail Merge Wizard allows you to complete the merge process in a variety of ways. The best way to learn how to use the different functions in Mail Merge is to try to develop several of the different documents—letters, labels, and envelopes—using the different types of data sources.


Use the report or any Word document you choose to complete this challenge.