Checking Spelling and Grammar

Using spell check in Word can prevent errors from appearing. Use the Word spell check function to produce error-free Word documents.

Automatic spelling and grammar checking

By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate spelling and grammar check. These errors are indicated by colored wavy lines.

A contextual spelling error occurs when the wrong word is used but the word is spelled correctly. For example, if you write Deer Mr. Theodore at the beginning of a letter, deer is a contextual spelling error because dear should have been used. Deer is spelled correctly, but it is used incorrectly in this letter.

To use the spelling check feature:

  1. Right-click the underlined word. A menu will appear.
  2. Click the correct spelling of the word from the listed suggestions.
  3. The corrected word will appear in the document.
    Correcting a spelling error Correcting a spelling error

You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box for more options.

To use the grammar check feature:

  1. Right-click the underlined word or phrase. A menu will appear.
  2. Click the correct phrase from the listed suggestions.
  3. The corrected phrase will appear in the document.
    Correcting a grammar error Correcting a grammar error

You can also choose to Ignore an underlined phrase, go to the Grammar dialog box, or click About This Sentence for information on the grammar rule.