Formatting Pictures

Formatting pictures in Word can enhance their appearance. Use and format pictures to better suit your Word documents.

Compressing pictures

You'll need to monitor the file size of your documents that include pictures, especially if you send them via email. Large high-resolution pictures can quickly cause your document to become too large, which may make it difficult or impossible to attach to an email. In addition, cropped areas of pictures are saved with the document by default, which can add to the file size. Word can reduce the file size by compressing pictures, lowering their resolution, and deleting cropped areas.

To compress a picture:

  1. Select the picture. The Format tab will appear.
  2. Select the Format tab.
  3. Click the Compress Pictures command in the Adjust group. A dialog box appears.
    The Compress Pictures command The Compress Pictures command
  4. Place a check mark next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the document.
  5. Choose a Target output. If you are emailing your document, you may want to select Email, which produces the smallest file size.
    The Compress Pictures dialog box The Compress Pictures dialog box
  6. Click OK.