Modifying Page Layout

In Word page layout can affect how content looks in documents. When using Word paper size and page margins can be easily changed.

Introduction

Lesson 5

You may find that the default page layout settings in Word are not sufficient for the document you want to create, in which case you will want to modify those settings. For example, if you are printing on a different paper size, you'll want to change the document page size to match the paper. In addition, you may want to change page formatting depending on the type of document you are creating.

In this lesson, you will learn how to change the page orientation, paper size, and page margins.

Page layout and formatting

Video: Page Layout in Word 2010

Launch video!Watch the video (1:54).

Word offers a variety of page layout and formatting options that affect how content appears on the page. You can customize the page orientation, paper size, and page margins depending on how you want your document to appear.

Optional: You can download this example for extra practice.

To change page orientation:

  1. Select the Page Layout tab.
  2. Click the Orientation command in the Page Setup group.
    Changing the page orientation Changing the page orientation
  3. Click either Portrait or Landscape to change the page orientation.

Landscape format means the page is oriented horizontally, while portrait format means it is oriented vertically.

To change page size:

  1. Select the Page Layout tab.
  2. Click the Size command, and a drop-down menu will appear. The current page size is highlighted.
    Changing the page size Changing the page size
  3. Click the size option you want. The page size of the document changes.

To format page margins:

  1. Select the Page Layout tab.
  2. Click the Margins command. A menu of options appears. Normal is selected by default.
  3. Click the predefined margin size you want.
    Changing the page margins Changing the page margins

To use custom margins:

  1. From the Page Layout tab, click Margins.
  2. Select Custom Margins. This will take you to the Page Setup dialog box.
  3. Adjust the margin sizes for each side of the page, then click OK.
    The Page Setup dialog box The Page Setup dialog box

You can use Word's convenient Set as Default feature to save all of the formatting changes you've made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.

The Page Setup dialog box

Previously, we showed you how to open the Page Setup dialog box from the Margins drop-down menu. As you become more familiar with Word, you may find that you want to use the Page Setup dialog box more often to fine tune the page margins and adjust other settings. To get there more quickly, you can use a shortcut that's conveniently located on the Page Layout tab.

To open the Page Setup dialog box:

  1. Click the Page Layout tab.
  2. Click the small arrow in the bottom-right corner of the Page Setup group. The Page Setup dialog box will appear.
     Opening the Page Setup dialog box

Challenge!

  1. Open an existing Word document. If you want, you can use this example.
  2. Change the page orientation.
  3. Change the paper size.
  4. Change the margins to narrow.
  5. Adjust the margins using custom margins.