Printing

When using Word printing is an important element. In Word print preview is helpful for viewing Word documents before you print.

Introduction

Lesson 7

Once you've completed your document, you may want to print it. This lesson covers the tasks in the Print pane, along with the Quick Print feature.

Printing

Video: Printing in Word 2010

Launch video!Watch the video (1:35).

In previous versions of Word, there was a Print Preview option that allowed you to see exactly what the document looked like before printing it. You may have noticed that this feature seems to be gone in Word 2010. It actually hasn't disappeared; it's just been combined with the Print window to create the Print pane, which is located in Backstage view.

Optional: You can download this example for extra practice.

To view the Print pane:

  1. Click the File tab to go to Backstage view.
  2. Select Print. The Print pane appears, with the print settings on the left and the Preview on the right.

Click the buttons in the interactive below to learn about the Print pane.

labeled graphic

Single and Double-Sided Printing

Choose whether to print on one side or both sides of the paper.

Print Range

Here, you can choose whether to print all or just part of your document.

Printer

You may need to select the printer that is used if your computer is connected to multiple printers.

Collated/Uncollated

If you're printing multiple copies, you can choose whether you want the copies collated or uncollated.

The Print Button

When you're satisfied with your printing settings and are ready to print your document, click the Print button.

Page

Click the arrows to view a different page in the Print Preview area.

Zoom

You can drag the slider to zoom the Print Preview. If you zoom out, you can view multiple pages at the same time.

Print Preview

This allows you to see how your document will look when printed.

Pages Per Sheet

Word allows you to print more than one page on a single sheet, and you can set the number of pages per sheet here.

Margins

You can adjust the margins here. This is useful if parts of your document are being cut off by the printer.

Paper Size

Choose the paper size you want your printer to use.

Orientation

Here, you can choose portrait or landscape orientation.

To print:

  1. Go to the Print pane.
  2. If you only want to print certain pages, you can type a range of pages. Otherwise, select Print All Pages.
  3. Select the number of copies.
  4. Check the Collate box if you are printing multiple copies of a multi-page document.
  5. Select a printer from the drop-down list.
  6. Click the Print button.

Quick Print

There may be times when you want to print something with a single click using Quick Print. This feature prints the document using the default settings and the default printer. To use this feature in Word 2010, you'll need to add it to the Quick Access toolbar.

Quick Print always prints the entire document, so if you only want to print part of your document you'll have to use the Print pane.

To access the Quick Print button:

  1. Click the drop-down arrow on the right side of the Quick Access toolbar.
  2. Select Quick Print if it is not already checked.
    Adding Quick Print to the Quick Access toolbar Adding Quick Print to the Quick Access toolbar
  3. To print, click the Quick Print command.
    The Quick Print command The Quick Print command

Challenge!

  1. Open an existing Word document. If you want, you can use this example.
  2. Preview the document in the Print pane.
  3. Print two copies of the document.