Reviewing Documents

When using Word track changes and comments when collaborating on Word documents. Track changes in Word to ensure error-free files.

Using Track Changes and Comments

Video: Reviewing Documents in Word 2010

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When you need to collaborate on the content of a document or if you need someone to proofread your document, Word's Track Changes and Comments features make it easier for you to collaborate with others.

Optional: You can download this example for extra practice.

About Track Changes

When you turn on the Track Changes option, all changes you make to the document show up as colored markups. If you delete some text, it won't disappear but instead will have a visible strike through it. If you add text, it will be underlined. This allows another person to see which changes have been made before making the changes permanent.

A document with tracked changes A document with tracked changes

The color of the markups will vary depending on who is reviewing the document, so if there are multiple reviewers you'll be able to tell at a glance who made each change.

To turn on Track Changes:

  1. Click the Review tab.
  2. Click the Track Changes command. It should now be highlighted in gold to show that it is active.
    The Track Changes command The Track Changes command
  3. Any changes you make to the document will be shown as colored markups.
    Tracked changes Tracked changes
  4. Click the Track Changes command again to turn it off.

Adding and deleting comments

Sometimes instead of changing something, you may want to make a comment about part of the document. Comments show up in balloons in the right margin and can be read by the original author or by any other reviewers.

To add a comment:

  1. Highlight some text, or place the insertion point where you want the comment to appear.
  2. From the Review tab, click the New Comment command.
    The New Comment command The New Comment command
  3. Type your comment.
    A comment A comment

To delete a comment:

  1. Select the balloon containing the comment you want to delete.
    A selected comment A selected comment
  2. From the Review tab, click the Delete command.
    Deleting a comment Deleting a comment

To delete all comments:

  1. From the Review tab, click the Delete drop-down arrow.
    The Delete drop-down arrow The Delete drop-down arrow
  2. Click Delete All Comments in Document.