Reviewing Documents

When using Word track changes and comments when collaborating on Word documents. Track changes in Word to ensure error-free files.

Comparing two documents

If you edit a document without tracking changes, it's still possible to use reviewing features such as Accept and Reject. You can do this by comparing two versions of the document. All you need is the original document and the revised document, and they must have different file names.

To compare two documents:

  1. From the Review tab, click the Compare command. A drop-down menu will appear.
  2. From the drop-down menu, click Compare.
    The Compare command The Compare command
  3. A dialog box will appear. Choose your Original document by clicking the drop-down arrow and selecting the document from the list. If your document is not on the list, click the Browse button to browse for the file.
    Choosing the Original document Choosing the Original document
  4. Choose the Revised document the same way you chose the Original document, then click OK.
    Choosing the Revised document Choosing the Revised document

At this point, Word compares the two documents to determine which changes were made, and it creates a new document that you can save if you want. The changes show up as colored markups, just like the ones that appear when using Track Changes. You can then use the Accept and Reject commands to finalize the document.

Comparing two documents Comparing two documents

To the right of the new document, there's a pane that displays the original and revised documents that you can use for reference (although you can't edit them). If you don't see the pane on the right, click Compare Show Source Documents Show Both.