Text Basics

Use Microsoft Word 2016 to add text, delete text, and move text in your documents, as well as cut text, copy text, and paste text.

Copying and moving text

Word allows you to copy text that is already in your document and paste it to other areas of the document, which can save you time. If there is text you want to move from one area of the document to another, you can cut and paste or drag and drop the text.

To copy and paste text:

Copying text creates a duplicate of the text.

  1. Select the text you want to copy.


    Screenshot of Word 2013Selecting text to copy
  2. Click the Copy command on the Home tab. You can also right-click the selected text and select Copy.


    Screenshot of Word 2013The Copy command
  3. Place the insertion point where you want the text to appear.


    Screenshot of Word 2013Choosing the destination for copied text
  4. Click the Paste command on the Home tab.


    Screenshot of Word 2013Pasting copied text
  5. The text will appear.
    Screenshot of Word 2013The copied and pasted text

To cut and paste text:

  1. Select the text you want to cut.


    Screenshot of Word 2013Selecting text to cut
  2. Click the Cut command on the Home tab. You can also right-click the selected text and select Cut.


    Screenshot of Word 2013The Cut command
  3. Place your insertion point where you want the text to appear.


    Screenshot of Word 2013Choosing the destination for cut text
  4. Click the Paste command on the Home tab. The text will appear.


    Screenshot of Word 2013The cut and pasted text

You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.

You can also cut, copy, and paste by right-clicking your document and choosing the desired action from the drop-down menu. When you use this method to paste, you can choose from three options that determine how the text will be formatted: Keep Source Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you select it.

Screenshot of Word 2013Paste options

To drag and drop text:

Dragging and dropping text allows you to use the mouse to move text.

  1. Select the text you want to move.


    Screenshot of Word 2013Selecting text to move
  2. Click and drag the text to the location where you want it to appear. The cursor will have a rectangle under it to indicate that you are moving text.


    Screenshot of Word 2013Dragging and dropping text
  3. Release the mouse button, and the text will appear.


    Screenshot of Word 2013The moved text

If text does not appear in the exact location you want, you can press the Enter key on your keyboard to move the text to a new line.