Formatting Text

Format text to improve Word documents. Learn how to change the font, change font size, change font color, and change text alignment.

To use the Bold, Italic, and Underline commands:

The Bold, Italic, and Underline commands can be used to help draw attention to important words or phrases.

  1. Select the text you want to modify.
    Selecting text to modify
  2. On the Home tab, click the Bold (B), Italic (I), or Underline (U) command in the Font group. In our example, we'll click Bold.
    Making text bold
  3. The selected text will be modified in the document.
    The bolded text

To change text case:

When you need to quickly change text case, you can use the Change Case command instead of deleting and retyping text.

  1. Select the text you want to modify.
    Selecting text to modify
  2. On the Home tab, click the Change Case command in the Font group.
  3. A drop-down menu will appear. Select the desired case option from the menu.
    Changing the text case
  4. The text case will be changed in the document.
    The new text case

To highlight text:

Highlighting can be a useful tool for marking important text in your document.

  1. Select the text you want to highlight.
    Selecting text to highlight
  2. From the Home tab, click the Text Highlight Color drop-down arrow. The Highlight Color menu appears.
    Choosing a highlight color
  3. Select the desired highlight color. The selected text will then be highlighted in the document.
    The highlighted text

To remove highlighting, select the highlighted text, then click the Text Highlight Color drop-down arrow. Select No Color from the drop-down menu.

Removing highlighting

If you need to highlight several lines of text, changing the mouse into a highlighter may be a helpful alternative to selecting and highlighting individual lines. Click the Text Highlight Color command, and the cursor changes into a highlighter. You can then click, hold, and drag the highlighter over the lines you want to highlight.

To change text alignment:

By default, Word aligns text to the left margin in new documents. However, there may be times when you want to adjust text alignment to the center or right.

  1. Select the text you want to modify.
    Selecting text to highlight
  2. On the Home tab, select one of the four alignment options from the Paragraph group. In our example, we've selected Center Alignment.
    Paragraph alignment commands
  3. The text will be realigned in the document.
    The realigned text

Click the arrows in the slideshow below to learn more about the four text alignment options.

You can use Word's convenient Set as Default feature to save all of the formatting changes you've made and automatically apply them to new documents. To learn how to do this, read our article on Changing Your Default Settings in Word.