In Word 2016 indents and tabs add structure to documents. Use the MS Word indent ruler and tabs to help make documents clearer.
Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents.
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Watch the video below to learn more about how to use indents and tabs in Word.
In many types of documents, you may want to indent only the first line of each paragraph. This helps to visually separate paragraphs from one another.
It's also possible to indent every line except for the first line, which is known as a hanging indent.
A quick way to indent is to use the Tab key. This will create a first-line indent of 1/2 inch.
If you can't see the Ruler, select the View tab, then click the check box next to the Ruler.
In some cases, you may want to have more control over indents. Word provides indent markers that allow you to indent paragraphs to the location you want.
The indent markers are located to the left of the horizontal ruler, and they provide several indenting options:
If you want to indent multiple lines of text or all lines of a paragraph, you can use the Indent commands. The Indent commands will adjust the indent by 1/2-inch increments.
To customize the indent amounts, select the Layout tab near the desired values in the boxes under Indent.
Using tabs gives you more control over the placement of text. By default, every time you press the Tab key, the insertion point will move 1/2 inch to the right. Adding tab stops to the Ruler allows you to change the size of the tabs, and Word even allows you to apply more than one tab stop to a single line. For example, on a resume you could left-align the beginning of a line and right-align the end of the line by adding a Right Tab, as shown in the image below.
Pressing the Tab key can either add a tab or create a first-line indent, depending on where the insertion point is. Generally, if the insertion point is at the beginning of an existing paragraph, it will create a first-line indent; otherwise, it will create a tab.
The tab selector is located above the vertical ruler on the left. Hover the mouse over the tab selector to see the name of the active tab stop.
Although Bar Tab, First Line Indent, and Hanging Indent appear on the tab selector, they're not technically tabs.
It's a good idea to remove any tab stops you aren't using so they don't get in the way. To remove a tab stop, first select all of the text that uses the tab stop. Then click and drag it off of the Ruler.
Word can also display hidden formatting symbols such as spaces (), paragraph marks (), and tabs () to help you see the formatting in your document. To show hidden formatting symbols, select the Home tab, then click the Show/Hide command.