Mail Merge

In Word Mail Merge is a powerful feature. With Mail Merge Word documents can be used to produce letters, labels, envelopes, and more.

Step 3:

Now you'll need an address list so Word can automatically place each address into the document. The list can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard.

  1. Select Use an existing list, then click Browse to select the file.
    browsing for an existing file
  2. Locate your file, then click Open.
    opening the source file for the recipient list
  3. If the address list is in an Excel workbook, select the worksheet that contains the list, then click OK.
    selecting the desired worksheet
  4. In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which recipients are included in the merge. By default, all recipients should be selected. When you're done, click OK.
    selecting recipients
  5. Click Next: Write your letter to move to Step 4.
    completing step 3 of the mail merge

If you don't have an existing address list, you can click the Type a new list button and click Create, then type your address list manually.