Saving and Sharing Documents

Save and share Microsoft Word 2016 documents to your computer or OneDrive account. Use the export as PDF Word function as well.

Exporting documents

By default, Word documents are saved in the .docx file type. However, there may be times when you need to use another file type, such as a PDF or Word 97-2003 document. It's easy to export your document from Word to a variety of file types.

To export a document as a PDF file:

Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can be especially useful if you're sharing a document with someone who does not have Word. A PDF file will make it possible for recipients to view—but not edit—the content of your document.

  1. Click the File tab to access Backstage view, choose Export, then select Create PDF/XPS.
    selecting the Export as PDF command
  2. The Save As dialog box will appear. Select the location where you want to export the document, enter a file name, then click Publish.exporting a document as a PDF file

If you need to edit a PDF file, Word allows you to convert a PDF file into an editable document. Read our guide on Editing PDF Files for more information.

To export a document to other file types:

You may also find it helpful to export your document to other file types, such as a Word 97-2003 Document if you need to share with people using an older version of Word or as a .txt file if you need a plain-text version of your document.

  1. Click the File tab to access Backstage view, choose Export, then select Change File Type.
    selecting Change File Type
  2. Select a file type, then click Save As.
    choosing a file type for export
  3. The Save As dialog box will appear. Select the location where you want to export the document, enter a file name, then click Save.

You can also use the Save as type drop-down menu in the Save As dialog box to save documents to a variety of file types.

selecting a file type from the Save As Type box drop-down menu