Saving and Sharing Documents

Save and share Microsoft Word 2016 documents to your computer or OneDrive account. Use the export as PDF Word function as well.

Sharing documents

Word makes it easy to share and collaborate on documents using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a document from Word, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same document without having to keep track of multiple versions.

In order to share a document, it must first be saved to your OneDrive.

To share a document:

  1. Click the File tab to access Backstage view, then click Share.
    clicking the Share option in Backstage view
  2. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a document.

edit hotspotsthe share pane

Post to Blog

From here, you can use Word to post entries directly to your blog if you use one of the supported blogging sites such as SharePoint Blog, WordPress, or Blogger.