Text Basics

Use Microsoft Word 2016 to add text, delete text, and move text in your documents, as well as cut text, copy text, and paste text.

Copying and moving text

Word allows you to copy text that's already in your document and paste it in other places, which can save you a lot of time and effort. If you want to move text around in your document, you can cut and paste or drag and drop.

To copy and paste text:

  1. Select the text you want to copy.
    Selecting the text to copy
  2. Click the Copy command on the Home tab. Alternatively, you can press Ctrl+C on your keyboard.
    clicking the copy command
  3. Place the insertion point where you want the text to appear.
    selecting where the copied text will appear
  4. Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your keyboard.
    clicking the Paste command
  5. The text will appear.
    the pasted text in the new location

To cut and paste text:

  1. Select the text you want to cut.
    selecting text to cut
  2. Click the Cut command on the Home tab. Alternatively, you can press Ctrl+X on your keyboard.
    clicking the cut command
  3. Place your insertion point where you want the text to appear.
    choosing a place for the cut text
  4. Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your keyboard.
    clicking the paste command
  5. The text will appear.
    the cut text pasted in a new location

    You can also cut, copy, and paste by right-clicking your document and choosing the desired action from the drop-down menu. When you use this method to paste, you can choose from three options that determine how the text will be formatted: Keep Source Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you select it.

    To drag and drop text:

    1. Select the text you want to move.
      selecting text to move
    2. Click and drag the text to the location where you want it to appear. A small rectangle will appear below the arrow to indicate that you are moving text.dragging and dropping text
    3. Release the mouse, and the text will appear.
      the moved text

    If text does not appear in the exact location you want, you can press the Enter key on your keyboard to move the text to a new line.