Track Changes and Comments

When using Word track changes and comments when collaborating on Word documents. Track changes in Word to ensure error-free files.

Track Changes viewing options

If you have a lot of tracked changes, they may become distracting if you're trying to read through a document. Fortunately, Word provides a few ways to customize how tracked changes appear:

To hide tracked changes:

  1. From the Review tab, click the Display for Review command. The Display for Review command is located to the right of the Track Changes command.
    clicking the Display for Review command
  2. Select the desired option from the drop-down menu. In our example, we'll select No Markup to preview the final version of the document before accepting the changes.
    hiding markup

You can also click the marker in the left margin to switch between Simple Markup and All Markup.

hiding tracked changes from within the document

Remember that hiding Track Changes is not the same as reviewing changes. You will still need to accept or reject the changes before sending out the final version of your document.

To show revisions in balloons:

By default, most revisions appear inline, meaning the text itself is marked. You can also choose to show the revisions in balloons, which moves most revisions to the right margin. Removing inline markups can make the document easier to read, and balloons also give you more detailed information about some markups.

  1. From the Review tab, click Show Markup > Balloons > Show Revisions in Balloons.
    turning on balloon revisions
  2. Most revisions will appear in the right margin, although any added text will still appear inline.
    the track changes in balloons rather than inline with text

To go back to inline markups, you can select either Show All Revisions Inline or Show Only Comments and Formatting in Balloons.