Working with Columns

Using columns in Word XP can improve readability. When using Word XP columns can break up text and make Word documents easier to read.

To create columns using the Columns button:

  • Switch to Print Layout view.

    Print Layout View
  • To make equal columns, move the insertion point to the end of the text and insert a continuous section break by choosing Insert Important pointBreakImportant point Continuous.

    Insert BreakInsert Break Dialog Box
  • Select the text you want to change to columns.
  • Click the Columns button on the Standard toolbar.
  • The Columns button will expand to give you four column options:

    Four Column Options
  • Choose one of the options to format your text into columns.

You can adjust the spacing and alignment of columns by using the ruler. Drag the right margin, left margin, and right indent using your mouse until the columns appear the way you want.

Adjust Columns using the Ruler

To enter a title that spans a column:

  • Enter the title at the beginning of the first column.
  • Select the title.
  • Click the Columns button on the Standard toolbar and drag to select number of columns.